Parents who speak languages other than English have the right to receive important educational information, such as application documents, disciplinary notices, special education documents, and information about a student’s English language instruction program, in their preferred language. Schools should provide translation and/or interpretation services at no cost to the parent or caregiver.

Additional resources:

• U.S. Department of Justice and Education fact sheet on language access – English and Spanish
• Parent Educational Advocacy Training Center (PEATC) fact sheet on school and community engagement (Spanish) 
• PEATC fact sheet on the importance of parent engagement (Spanish)

Students who enter Virginia public schools for the first time at age 12 or older and are identified as English language learners may remain in school until age 22.¹

When a student enrolls in public school, the school must consider whether the student and caregiver speak languages other than English. The student may be assessed on their ability to speak, read, write, and understand English and be recommended for English language instruction. Caregivers can decide not to have their students receive English language instruction.  

English language instruction must be available for students who are identified as English language learners. Students must be assessed each year on their ability to read, write, speak and understand English. When a student reaches proficiency in all four areas, the school will notify parents or caregivers that the student no longer needs to receive English language instruction. 

Additional resource:

• U.S. Departments of Justice and Education fact sheet on student participation in education – English and Spanish

English language proficiency cannot be used as a reason to deny or delay a student from a referral or evaluation for special education.² When considering an English language learner’s eligibility for special education, the IEP team must consider the language needs of and the services available for the student. 

Special education laws require schools to provide parents the opportunity to “meaningfully participate” in the education-making decisions of students with disabilities.³ Schools must provide Prior Written Notice in the caregiver’s preferred language.⁴ Schools should also provide interpretation from qualified interpreters – familiar with special education terminology, remain in their role as interpreters, able to translate everything in both languages – at IEP meetings.

The school should translate special education documents for parents and caregivers in their preferred language.

Additional resources:

• Parent Educational Advocacy Training Center (PEATC) fact sheet on special education for English language learners – English and Spanish
• PEATC fact sheet on support for families of students with disabilities (Spanish)
• PEATC fact sheet on Prior Written Notice – English and Spanish

1: Va. Code § 22.1-5(7)(D)

2: 8 Va. Admin. Code § 20-81-70(C)(1) ; see also  Va. Code § 22.1-214; 34 C.F.R. §§ 300.304, 300.310; 

3: 34 C.F.R. § 300.322

4: 8 Va. Admin. Code § 20-81-170(C)(3) ; 34 CFR § 300.503(c) ; 20 USC § 1412(b)(4)

5: 34 C.F.R. § 300.322(e)